Organize Your Email Accounts with Labels

When you're working with several email accounts inside Mailerfind, finding the right one quickly can get tricky. That's what tags are for: named, color-coded labels you can create freely to classify your accounts however works best for you, whether that's by client, by project, by domain, or by status ("warming up", "ready to send", etc.).

Besides acting as a visual reference in the accounts table, tags can also be used as a filter anywhere you select accounts, including the campaign creation wizard.

How to add a tag to an account

1. Go to Email accounts and open the settings for the account you want to edit (Edit settings).
2. Find the Tags section and click Add tag.
3. Type the name. If it already exists, it will show up in the dropdown so you can select it; if it's new, press Enter and it will be created instantly with an automatically assigned color (you can change this later).
4. Save your changes.

If you need to add or remove tags on several accounts at once, you can also do this through bulk editing.

How to manage existing tags

Next to the Add tag button you'll find Manage, which opens a panel where you can do the following.

• Create a new tag by choosing a name and color, either from the palette or with the free color picker.
• Rename it or change its color using the pencil icon on its row. Renaming doesn't affect the accounts that already have it assigned, they simply start showing the new name.
• Delete it using the trash icon. Before confirming, the system will warn you how many accounts are using it; once deleted, it disappears from all of them.
• Delete several at once by checking the corresponding boxes and using the trash icon next to the search bar.

It's worth telling apart two actions that are sometimes confused. Removing a tag from a single account is done with the ✕ on that account's chip, while deleting it from Manage removes it completely, from every account it was assigned to.

Where you can see and use them as a filter

Tags show up in several places across the platform.

• In the Email accounts table, inside the Tags column, which shows the first few and groups the rest under a "+N" (hovering over it reveals the rest).
• In the account detail view, right below the email address.
• In the table's filters panel, with a dedicated Tags block as a multi-select. This same filter is available in the account selector within the campaign wizard.

Limits and behavior to keep in mind

• The feature is available on all plans.
• Each account allows up to 10 tags, with a total limit of 100 tags, and names can be up to 30 characters long.
• It's not case-sensitive and ignores extra spaces, so "VIP" and " vip " are treated as the same tag. If you try to create one that already exists, the system reuses the existing one instead of duplicating it or throwing an error.
• Tags are always sorted by creation date, with the oldest ones shown first.
• The color is assigned automatically when a tag is created, but it can be customized at any time from Manage.

Frequently asked questions

I can't add any more tags to this account.
You've reached the limit of 10 per account, which the dropdown itself will indicate. To add a new one, you'll need to remove one of the existing ones first.

It won't let me create any more tags.
You've hit the overall limit of 100. The fix is to delete any tags you no longer use from Manage.

I created a tag and it grabbed a different one I already had.
This is expected behavior when the name matches except for capitalization or spacing; the system reuses the existing tag instead of creating a duplicate.

I deleted a tag and it disappeared from all my accounts.
That's how deleting from Manage works, since it affects every account the tag was assigned to. If the goal was to remove it from just one account, use the ✕ on that account's chip instead.

I don't see the tags filter in the panel.
The Tags block only appears once at least one tag has been created.

I see a dash in the Tags column on the table.
This simply means that account has no tags assigned, it's not an error.

Updated on: 07/08/2026